Learning Center

This video tutorial walks through editing the Staff Management system on your new Worship Times website. List staff, contact info, and bios without compromising security.

Note that with the common use of retina screens, we recommend uploading a head shot with a size of 250×290. Also note that not all sites use this tool for their staff pages. If you have any questions, please reach out to support@worshiptimes.org or submit a support ticket.

In this article, we’re going to show you how to use our staff plugin. On a staff listing page, we have  staff images on the left and then their name and title and an excerpt on the right. On individual staff pages, we have a full bio with the staff’s image/headshot and an automatically generated contact form at the bottom.

To access your staff:

1. Log in and go to your dashboard.
2. Click on Staff. This takes you to a list of all of your staff.

To add new staff:

1. Click on Add New Staff.
2. Title it with the staff member’s name.
3. Put in a sort order number – this is the order in which you want to display your staff members. Whoever is at the top, at the lowest number, is going to be first in the list. We recommend putting in sort numbers in multiples of 10 – starting with 10 being the staff member at the top of the list – so that as staff come and go, you can fill them in between other staff without having to renumber everyone.
4. Enter in a job title.
5. Enter in an email address – if you add an email address, the staff plug-in will automatically create a contact form for that individual.
6. Enter a phone number. Use a 1- at the beginning if you think you might be receiving international calls.
7. If there’s an extension, add the number to the extension field (without anything preceding it, just the number).
8. Add a full bio, which will display on the individual staff page.
9. Add a bio preview – this is what users see on the staff listing page. Two sentences or so is about the perfect length.
10. Add a staff image/headshot. All the staff images should be pre-edited to the same ratio. That ratio is 125×145 (in pixels), but we recommend 250×290 for retina screens.
11. Select or create a Department. Staff is most common, but many churches also use Elders, Deacons, Pastors, etc. What you select here is what tells the website to display this staff member in a given staff listing associated with that department. (Note that a staff member can be in more than one department – they will appear in both staff listings).
12. Publish.

Create a new page for a staff listing:

1. From the back-end of your website, hover over Pages in the left-hand admin menu and click on Add New, or edit a pre-existing page.
2. Title the page.
3. Place your cursor in the editor and click on Add Media.
4. Scroll down and click on Staff List.
5. Select a department and the number of people you want to display on one page.
6. Click on Insert Staff List. This will create a shortcode on your page – some parameters in between brackets.
7. Publish.

As always, if you have any questions, please submit a support ticket from your website or email us at support@worshiptimes.org.